When I Work Staff Scheduling

• Free

Last verified 30 Aug 2026

4.8 56562 ratings · App Store

1. 5/5Production Assistant

   My name is Jack Bays! I’m a Production Assistant at Two Men and a Garden since September 2022 - the present. So, that means I get to help make all the products and then send them to our main packaging/warehouse associate, Bob Smith, who can officially label all the products I make and then package them up and get them ready for shipping. I work with an extraordinary group of men & women in the kitchen making all of the products in a fast pace just like our boss owner/founder Joel Austin always loves. I know I said I work in the kitchen a lot since that is my main job title as a Production Assistant. But luckily, with all my flexibility and with Joel’s permission, I am able to help Bob out some with his packaging work by making and preparing the boxes for him for shipping since the boxes don’t come pre-made. You actually have to make them by hand. So, I always love making boxes for him, so he can just immediately start labeling and packaging up the products without even worrying about having to make the boxes first to make his work go by twice as fast since we do have to make at least 200 jars of product every single day, if not more depending on how busy we’re because of how rapidly this business has grown within the past few years. And I’ve always love using the When I Work App for my work at Two Men and a Garden. This is how I can stay updated with everything going on at my workplace when I’m not there on my off days or something. I can use that to make my schedule since it is kinda flexible scheduling. And I can also see what products we’re making every day, so I’ll be prepared. So yeah, I really enjoy everything here at my job including the When I Work App.

   Jack Bays · 30 Aug 2026

2. 5/5Group chat

   It’s good app,maybe add a group chat between coworkers with same job title and have two week schedules instead of one week at a time. And also have the ability for the worker in shift to adjust his/her time then have supervisor approve instead of supervisors trying adjust times of all workers all the worker would need do was submit their adjustments then have approval from supervisor based on time and location stamp of app,,,!!!! Also some companies corporate office is based out of state,so how about having the time zone and time difference shown and adjusted according to companies and time zones/state. Another thing,I had download an hour tracker for my work hours due to mine and other coworkers being wrong based off this app so try having a subsection with clockin/out option that keep tracks of hours and adds in hourly pay and accounts for lunches and breaks….there is potential for this app I like it but I don’t like having multiple apps to help track everything along with always asking coworkers what’s going on!!!! Think smarter not harder we all in this together hooah! 😎🥷🏽💪🏽

   RR1911BD · 30 Aug 2026

3. 3/5Frustrating when first pulling up app on phone

   I use this app for scheduling at my job, and it is very frustrating sometimes having a full screen pop up about one shift confirmation when I’m trying to do a quick task. It would be nice if it was a separate tab or section of your schedule we can go into ourselves and confirm. But the most frustrating part about this app is that it will keep the data of which day you last looked at your schedule and will automatically pull that days schedule up, regardless if it’s even relevant to the current work week. I have to click on “my schedule” then continue to scroll to find the actual current work day or next one I am working, rather than it just pulling it up automatically. I’ve had a time where a schedule that I looked at 2 weeks ago got pulled up automatically instead of the current one and due to that, some scheduling mistakes were made in our store. Yes, we should’ve paid more attention, but I didn’t think a simple scheduling app would keep the data of which day I looked at previously, even if that was 2 weeks ago. I do not want data saved of which day I was previously looking at, it’s unnecessary, confusing, and frustrating. Please update the app to automatically pull up the current work day/work week schedule. Thank you.

   Haps on the Hotel · 30 Aug 2026

4. 4/5Good Ideas…could be more intuitive and informative

   I generally don’t have problems with app. The only thing is when changes are made to my schedule by my employer I don’t get any kind of notifications. If there is a setting for this I haven’t found it. That’s not to say it doesn’t exist but It’s not something that I was prompted to set up. Also it wasn’t completely apparent that I needed to indicate that I wanted my availability to “repeat”. Otherwise what it does essentially is prompt you to list your availability for the following week, but it never prompts you to list your availability beyond that first week. If it weren’t for an incident where I had gotten scheduled for a Sunday which I thought I had indicated I was “unavailable” for but in reality I only listed my preference for any given day for the first week only. So I would explain to new users that you have to fill out your availability and use the “repeat” slide button or go through the calendar manually and list your availability for as many days as possible or at least for a few months. Other than that the app has nice and helpful features like who works and when, as well as a place to message co-workers without having their personal phone numbers.

   princesspurses · 30 Aug 2026

5. 5/5Hands-down the best app of its kind.

   I’ve tried many different shift scheduling/clock in/out apps before. Some were good, some less than good, and some were outright treacherous. ‘When I Work’ is not good, it’s not even great, it’s spectacular; it is by far the best scheduling/shift planning/hours and pay tracking/extra shift finding app I have encountered with! While the smartphone version offers all the features you need, it is not until you access ‘When I Work’ from your pc and realize this app’s incredible potential. The amount of clever features and details is amazing, it’s like having a bookkeeper/HR person sitting next to you ... for free! Time is money and having this app saves you both. Lastly, kudos to your customer service… big kudos, that is. When I first installed the app, I needed some help so, I e-mailed your customer service, hoping they can enlighten me within 24 - 36 hours. However, I was wrong ... I received an e-mail with detailed explanation within an hour. So, keep doing what you’re doing … because you are doing it right!

   lawme · 30 Aug 2026

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