Workflowy: Note, List, Outline

• Free

Last verified 31 Jul 2026

4.8 8176 ratings · App Store

1. 5/5Finally organize chaos

   Honestly I can’t figure out why I like workflowy more than similar apps with more features. If I were to guess, I would say workflowy gives you SPEED. The speed at which I can FIND what I need WHEN I need it is faster than anything else I’ve ever used. And how does workflowy give you speed? By fitting the way your brain naturally stores information. No tabs, no folders, no sidebars yelling for attention. Your brain gets to zoom instead of switch contexts. You can dump half-baked thoughts faster than your brain can judge them. And the “out of sight, out of mind” thing applies here: I can collapse bullets and my monkey brain feels at peace. The UI is practically invisible. You can do everything just by typing, but there are buttons for you if you want them. Other apps try to be your second brain but WorkFlowy is just like “shhh, just think”. 10/10.

   Super.Jelly · 31 Jul 2026

2. 5/5Less really is more! My digital whiteboard

   In all my years with Apple this is my first review. I'm a productivity and GTD guy and I've tried a lot of tools. I usually end up back at Evernote trying to force "the Secret Weapon", because tasks become projects and you usually need more than a task manager, which Evernote is not. Don't get me wrong, couldn't live without EN. I almost dismissed WF out of the gate due to the old school look and feel, but the simplicity is really what you need. You can draft agenda's, story's, keep team notes, personnel notes, account notes, task or projects lists, any list. You can infinity expand and and use tags. The clincher for me was that you can share or just copy/paste to word and the bullet points transfer perfectly. So your not trapped in the app. I use it from the web on my work laptop and on my iPad and iPhone via the app. Michael Hyatt has it right, everything seems to start on WF now for me.

   Mike Gutz · 31 Jul 2026

3. 5/5It's what it needs to be

   I am a subscriber and active user of the full version for Windows. So far I have found the iOS version to be a good balance between usability and familiarity. I can, in a comfortable and natural way, access the common features I need to use. While a lot of users feel that it is missing some of the power user features of the desktop version, I prefer that over the somewhat awkward Rube Goldberg approach taken by HandyFlowy, the iOS clone that has the power-features, but in a package with a ton of hieroglyphic buttons. With iOS, you don't have all the same controls that you have in the Windows environment. I'm certainly open to a full feared version in iOS, but perfect one that preserves the elegant simplicity where the functionality isn't in your face, but rather hidden in the keyboard commands.

   5BPM · 31 Jul 2026

4. 5/5The good the bad and the ugly

   I've been using Workflowy for about 5 years and I pay the subscription fee every year. I use this app as a first step in the writing process and not for tasks. Functionally, it's great. Simple and fast to capture ideas. You can easily move sections around (on web platform) and the export function is decent. It's cross platform since it resides on web. The bad: As a paying customer I expected more attention to improving the features and customizations. Why do you not support markup? Why can't I selectively change font color, size or imbed images? Why can't I change background color? The ugly: This app has been left untouched for a long, long while. What the heck?! One annoying part of the functionality is the floating bar that always pops up over the words I'm trying to type. It would be nice to 3D touch on a bullet point and have to option to indent or de indent or move it etc. The app lacks severely the same functionality as the web app. At $50 bucks a year, and no sign of development, im kinda wondering if it's worth it. Hopefully we start seeing some action from the developer. I know from reading the reviews that some of us like to actually support the developer of good apps with our cash, but we also want to see continuous improvement and functionality.

   By_Thor · 31 Jul 2026

5. 5/5An Indispensable part of my workflow

   WorkFlowy is a program I have left and returned to a couple of times. Now, again, I am using the app daily. That says I can’t replace the app though I have been enticed with more complex or structured to do apps as enough for my work. WorkFlowy’s ease of use, availability across devices, flexible tags, and speed captures ideas and details in a way that fills a creative and thought gap that the other more structured organizational apps do not. When I return to WorkFlowy after trying other apps says that I can’t replace it with fancier or more expensive options. It is working well. Now I have leaned into WorkFlowy strengths and doing that has helped me to settle on the other pieces I need for structure more easily and to stop hopping around. The recent update has been excellent. I like the program and the developers’ responsiveness. Great job. Easy to recommend.

   JDB4 · 31 Jul 2026

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